"AUTHORITY FOR INFORMATION ON THE DOCUMENTS OF THE FORMER STATE SECURITY (AIDSSH)"
"This document describes how AIDSSH collects, processes, stores, and protects individuals’ personal data in accordance with:"
"HOW DO WE USE YOUR INFORMATION?"
"This privacy notice explains what you can expect when the Authority for Information on the Documents of the Former State Security (hereinafter AIDSSH) collects your personal data. This applies to information collected in relation to:"
"INDIVIDUALS WHO SUBMIT A COMPLAINT TO AIDSSH"
"When a complaint is submitted by an individual, it is recorded in a separate register by the relevant staff member, who has previously signed a confidentiality statement and is familiar with the content of the institution's code of ethics approved by AIDSSH "as well as with the regulation on the collection, processing, storage, and security of personal data. We use the personal data we collect solely for the purpose of reviewing the complaint and monitoring the quality of the services we provide. We may compile and publish statistics showing information such as the number of complaints received, but not in a way that identifies any individual. Personal data included in complaint files is retained in accordance with the law and our data retention policy. It is kept in a secure environment, and access is restricted based on the principle of 'need to know.' When we issue recommendations or impose sanctions on the data controller, we may publish their identity in the annual report or in periodic press notices. AIDSSH never discloses such identification before it has been made public."
"INDIVIDUALS WHO USE AIDSSH SERVICES"
"The Authority for Information on the Documents of the Former State Security offers various services to the public. AIDSSH submits articles for publication in print media to raise awareness among data subjects. In this case, we use a third party responsible for the relevant publication, which is allowed to use only the information provided by us for publication. We use the details of the data provided and retain them to deliver the service to the subject, including for cases requested by the subject for other purposes closely related to it. When we respond to an individual who has previously requested information regarding a thesis topic, we may use their data to assess whether the person or persons are satisfied with the level of service they received. When individuals register to receive services from AIDSSH, they may revoke their registration at any time, and a straightforward method is provided to facilitate this."
"VISITORS TO OUR WEBSITE"
"The Authority for Information on the Documents of the Former State Security maintains the official website of the institution." https://aidssh.al. Më anë të faqes zyrtare, AIDSSH transmeton dhe mbledh informacione të ndryshme. Qëllimi i transmetimit dhe mbledhjes së informacionit nëpërmjet faqes zyrtare është që të jetë sa më pranë të interesuarve. Nëpërmjet faqes zyrtare, AIDSSH u vjen ne ndihmë qytetarëve duke ju prezantuar kuadrin ligjor dhe procedurat që ndiqen në AIDSSH, publikon në faqen zyrtare informacione të ndryshme që kanë të bëjnë me legjislacionin, informacione sensibilizuese në lidhje me aktivitetin dhe veprimtaritë që kryhen, etj. Për vizitoret e https://aidssh.al the system collects standard information related to clicks on articles or sections of this website. This information is gathered for statistical and research purposes (to show visitor access, identify the most viewed sections, and consequently the interests of data subjects, always without making them identifiable). We collect this information in a way that does not identify any visitor. We make no attempt to determine the identities of visitors to our website. AIDSSH does not use (and does not allow any third party to use) analytical tools to track or collect personal information that would make website visitors identifiable. We do not link any data collected from this site to any personal data that would identify a visitor from any source as part of our use.The search engine on our website is designed to be powerful and easy to use, comparable to Google search. The search functionality is enabled through a hardware component (a search ‘application’) provided by Google, which operates on our server and continuously indexes the content on our site. All search queries are processed by the application, and the information is not shared with any third party, including Google.If we intend to collect personally identifiable information through our website, we will clearly inform you when we collect personal information and explain what we intend to do with it."
"JOB APPLICANTS, CURRENT EMPLOYEES, AND FORMER EMPLOYEES OF AIDSSH"
"When individuals apply for employment at AIDSSH, we use their information for the application process and to monitor recruitment statistics. If we need to share data with a third party, for example, to obtain a reference or receive certain information from other relevant institutions (e.g., the Judicial Status Authority), we do not do so without first informing the subjects, unless the information is legally required.Personal data concerning unsuccessful applicants is retained for 12 months after the recruitment process has concluded, after which it is destroyed or deleted. We retain anonymized information for statistical purposes related to applicants to support our recruitment activities, but no applicant is identifiable from this data.
When an employee is no longer employed at AIDSSH, we prepare a file regarding the period during which they were employed. The data included in this file is kept secure and used solely for purposes directly related to the individual’s employment. Once their employment at AIDSSH ends, we retain the file in accordance with the law on civil servants, the law on archives, and our internal regulations."
"ACCESS TO PERSONAL DATA"
"AIDSSH strives to be as open as possible in providing individuals access to their personal data. Individuals can find out whether we hold any personal data by submitting a 'request for access to personal data' under the Law 'On the Protection of Personal Data.' If we hold your personal data, we will:"
"To make a request to AIDSSH for any personal data we may hold, it is necessary to submit a written request to the address" info@autoritetidosjeve.gov.al. if you agree, we will try to handle your request informally, for example, by providing the specific information over the phone."
